VIRTUAL EVENTS
WITH VIRAL EFFECTS
A seamless experience doesn’t happen by accident; it comes from efficiency, precision, and having a single point of contact who ensures that everything runs smoothly. By augmenting your team’s capabilities and reducing stress, we make it possible for you to focus on what matters—delivering an experience that resonates. We ensure that every touchpoint is intentional, amplifying the story rather than distracting from it. When executed well, the event doesn’t just scale—it deepens, reaching attendees in a way that’s immersive, cohesive, and unforgettable.
Budget Oversight: With experience on both the client side and supplier side of event production, SFG offers 360-degree insights into budget management, ensuring you always get the best bang for your buck and there are no surprises when your show wraps. We introduce a streamlined tracking system, implement comprehensive checklists, and maintain thorough records.
We help clients avoid unnecessary charges and ensure that every dollar spent aligns with project goals—effectively “plugging the holes” in your budget. Our proven oversight approach has saved clients production costs while improving event quality. Our team will be a fresh pair of eyes that can catch mistakes, ask questions, and resolve issues like misallocated funds, unnecessary rentals, and duplicate charges. Our management is based on a “trust, but verify” approach. Trust your vendors, but verify that human error isn’t costing you a fortune.
Venue Management: The venue is the lynchpin of your guests’ experience and all of the logistics for your event. Whether you’re coordinating a multi-day sales kickoff, managing concurrent user conference sessions, or orchestrating a high-profile partner summit, venue selection can make or break your operational success. When considering venues, SFG helps guide your choice based on your event goals and attendee needs. And we can create a seamless, repeatable process for your event no matter where it’s held.
We understand that the venue plays a pivotal role in shaping your event’s story, so we approach it as a character in the narrative, not just a backdrop. Using a holistic approach to venue selection means you’re seeing the full picture. We don’t limit ourselves to just understanding AV capabilities, we consider the flow, accessibility, guest experience from start to finish, catering logistics, hidden charges, and every detail that impacts how smoothly your event unfolds—especially critical for corporate events where executive presence and seamless execution are non-negotiable.
Vendor Management: Our vendor oversight is grounded in verifying every detail—we don’t just take their word for it. Clients gain a team that proactively verifies every detail and catches potential issues before they escalate. Our team works to catch mistakes before they affect your show or budget.
Producers and Technical Directors review every proposal, budget, and line item to help find savings. For complex corporate events requiring multiple vendors—from AV and catering to registration platforms and transportation—our approach ensures accountability across all departments. We eliminate the vendor coordination time that according to studies, can consume 40% of an event manager’s schedule.
Location Planning: Location planning and management require a deep understanding of an event’s unique characteristics—whether it’s AV requirements for keynote presentations, kitchen access for large-scale catering, guest flow for networking sessions, or large-scale activations in nontraditional venues. Our team aligns event goals with venue capabilities by creating a matrix of must-haves, nice-to-haves, and optimal conditions, while proactively addressing site-specific challenges.
We assess each site for critical factors, including power and water access, generator placement, trash management, and proximity to public infrastructure that might affect guest experience. For corporate events, we also evaluate presentation capabilities, breakout room configurations, and technology infrastructure essential for modern business gatherings. Locations are thoughtfully selected to help alleviate bottlenecks and ensure attendee satisfaction.
SERVICES INCLUDE
• Satellite and Broadcast Systems
• Multi-Camera Systems
• Lighting and Audio Systems
• Broadcast Direction
• Remote Switch and Broadcast Operation
• Webstream Encoding
• Platform Consultation
• Custom Set Build
• Remote Recording
• Custom Graphics and Chyron
• Translation Services
• Captioning and Accessibility Options
PRECISION IN EVERY TOUCHPOINT
Staff Coordination – Hired and Volunteers: Effective staffing and volunteer management goes beyond simply filling roles; it’s about creating clear expectations, detailed onboarding, and ensuring accountability at every step. For corporate events where understaffing can derail critical sessions, we provide scalable staffing solutions that adapt to your team’s capacity.
By developing scheduling modules, implementing a FAQ message board, and refining orientation materials, volunteers will know exactly what to expect and how to succeed. We don’t just staff an event and then walk away. We stay onsite to monitor performance and make adjustments. Our management extends from pre-production through execution, ensuring all team members feel supported and all roles are filled effectively—particularly crucial during high-stakes corporate presentations and networking sessions.
Technical Excellence & Contingency Planning: We implement redundant systems and rapid-response protocols that reduce technical disruptions. We always have a backup plan for our backup plan. Our approach includes backup equipment for critical presentations, streaming redundancy for hybrid events, and real-time problem resolution teams. For corporate events where technical failures during CEO keynotes or product demos can damage credibility, we ensure flawless execution through meticulous advance planning and fail-safe procedures.
Printing and Signage: Our approach begins with a thorough assessment of venue layout and event needs, focusing on three key areas: practical way-finding, creative decor, and strategic branding and messaging opportunities. This involves not only directing foot traffic efficiently but ensuring signage visibility even in crowded spaces. This is essential for large corporate gatherings where smooth flow prevents bottlenecks and missed networking opportunities.
Attendees will not feel lost or overwhelmed at your event. We align signage plans with branding opportunities, from outdoor flags and building vinyls to interior displays, maximizing visibility for sponsors. Our team oversees quality control from design and printing to installation. Our goal is that attendees are effortlessly guided and branding opportunities are maximized.
Sponsor Activations: We create meaningful sponsor and brand activation opportunities by developing tailored packages that resonate with sponsors’ goals: whether that’s lead generation, brand recognition, or visibility in exclusive settings. Our sponsor activations range from immersive branded areas to curated product placements designed specifically for corporate environments where business development is paramount.
We also manage ancillary opportunities such as title sponsorship for after-parties or custom partnerships that allow sponsors to host high-profile events for celebrity guests. For corporate events, we specialize in creating networking zones and thought leadership platforms that provide genuine value to both sponsors and attendees.
Food and Beverage: We help develop food and beverage strategies that reflect the event’s style and accommodate the diverse needs typical of corporate audiences. From five-course dinner service to light bites and specialty cocktails, we deliver the meal options and service that are perfect for your event. And it all starts with us understanding your audience.
Is a large portion of your demographic vegan? Gluten-free? Are they wine, beer, or spirits connoisseurs? For corporate events, we also consider networking requirements, dietary restrictions common in professional settings, and service timing that accommodates presentation schedules. We work closely with caterers and venues to curate menu options that balance variety and practicality.
Content Turnaround & Asset Creation: Understanding that corporate events require rapid content distribution for stakeholder updates and social media engagement, we optimize our post-production workflow to deliver key session highlights and social media clips within 24 hours. This ensures your event’s impact extends beyond the physical gathering and supports ongoing business objectives.
UNLOCK YOUR SHOW’S
UNSTOPPABLE CHARISMA
Are you ready to eliminate operational stress while ensuring your corporate event achieves its strategic goals?
Our proven approach reduces vendor coordination time, saves our clients money on production costs, and eliminates day-of surprises. All while delivering an elevated event that will be remembered.
Get in touch with SFG now.
Are you ready to drive change with an unstoppably charismatic event? Get in touch with SFG now.
